Modular Office Furniture Basics

Many people evaluating modular office furniture (yet another term for cubicles) don't understand the scope of the purchasing decision they're making. It may not seem like choosing a few cubicle systems will have far-reaching implications, but that may be the case.

For one thing, it's very important to stick with one brand. While many brands may look similar, they use completely different hardware and panels and are almost never interchangeable. This means that as your business grows, all your additional modular office furniture purchases will be based on the first decision.

Two main types of modular office furniture:

Systems furniture is available in two main designs: panel-mounted and freestanding. Most systems furniture today is panel-mounted: the wall panels are the basis of the system, and components such as desks and file cabinets are mounted directly onto the panels. Freestanding components use separate panels that are placed around furniture.

Each design has its advantages. Panel-based systems offer greater design flexibility, can be equipped with internal power options, and can be a bit taller to provide greater privacy and noise reduction.

The main advantage of freestanding systems is that they can be easily installed and reconfigured. This makes them more convenient for firms that will often rearrange or move office space.

General modular furniture features to consider

Look into the flexibility a given system offers. If you move your office two years down the road, will the systems be reconfigurable to fit a different type of space? Can you arrange cubes in traditional rows, "bullpen" style where several co-workers share a larger enclosed space, or in staggered or diagonal layouts?

Also check the system's durability. Modular furniture is designed to last many years - the warranties included can provide a good indication of the expected life span. Because you'll be using it for years, you should also make sure the dealer you choose is committed to carrying this line, ensuring the availability and of parts and service.

What size?

The most common cubicle sizes - familiar to office workers across the country - are 6' x 6', 6' x 8', and 8' x 8'. These provide enough room for a computer or two, desk space for paperwork, and perhaps a single chair for visitors. They can be as small as a 2' x 4' call center workstation or as large as a 12' x 12' manager's cube that includes space for several people to meet.

In addition to the size, you'll need to decide on a height for the walls. Heights range from 34" to 85" - the choice depends quite a bit on how your employees like to work. Many people like being able to stand up and talk to co-workers, but have privacy when they're seated. 54" walls are a good height for that type of interaction. 67" or 72" walls create more privacy at all times, but can reduce light and make collaboration more difficult; 42" walls make it easier for employees to work together but provide little privacy or help in reducing distractions.